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Privacy Policy of the Freies Gymnasium Zürich

As a school, we place particular importance on the protection of your personal data. Trust and transparency are important foundations in this respect. We treat your personal data confidentially and in accordance with statutory data protection regulations as well as this privacy policy.
In cooperation with our hosting providers, we make every effort to protect the databases as much as possible from outside access, data losses, misuse or falsification.
We would like to point out that data transfer on the internet (e.g. when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.
By using this website, you consent to the collection, processing and use of your data as described below. It is possible to visit this website without registering. When you do visit, data, such as pages viewed, files accessed, the date and time of access, etc. is stored on the server for statistical purposes; this data cannot be directly linked to you.
Personal data – in particular your name, address or email address – are collected on a voluntary basis insofar as possible. This data will not be passed on to third parties without your consent.

Website operator / Party responsible for data protection
This website is operated by the Freies Gymnasium Zürich. The contact details and further areas of responsibility can be found in our legal notice.

Processing of personal data
Personal data is any information relating to an identified or identifiable person. A data subject is a person about whom personal data is processed. Processing includes any handling of personal data, regardless of the means and procedures used, in particular the storage, disclosure, procurement, deletion, storage, alteration, destruction and use of personal data.
We process personal data in accordance with Swiss data protection law. In all other respects, we process personal data, insofar as GDPR is applicable, in accordance with the following legal bases in connection with Art. 6 para. 1 GDPR:

    lit. a) Processing of personal data with the consent of the data subject.
    lit. b) Processing of personal data for the fulfilment of a contract with the data subject as well as for the implementation of corresponding pre-contractual measures.
    lit. c) Processing of personal data to comply with a legal obligation to which we are subject under any applicable law of the EU or under any applicable law of a country in which the GDPR applies in whole or in part.
    lit. d) Processing of personal data in order to protect the vital interests of the data subject or another natural person.
    lit. f) Processing of personal data in order to safeguard our legitimate interests or those of third parties, unless the fundamental freedoms and rights and interests of the data subject prevail. Legitimate interests are, in particular, our business interest in being able to provide our website, information security, the enforcement of our own legal claims and compliance with Swiss law.

We process personal data as long as necessary for the respective purpose. In the case of longer-term retention obligations due to legal and other obligations to which we are subject, we restrict processing accordingly.

Cookies
This website uses cookies. These are small text files that make it possible to store specific information related to the user on the user's device while the user is visiting the website. Cookies make it possible, in particular, to determine the frequency of use and number of users of the pages, to analyse behaviour patterns of page use, as well as to make our website more user-friendly. Cookies remain stored after the end of a browser session and can be accessed again when you return to the site. If you do not agree with this, you should disable the acceptance of cookies in your browser.

Users can declare a general objection to the use of cookies for online marketing purposes for a large number of services, especially in the case of tracking, via the US site www.aboutads.info/choices/ or the EU site www.youronlinechoices.com In addition, the storage of cookies can be disabled in your browser settings. Please note that this may result in you not being able to use all the functions on this website.

SSL-TLS encryption
This website uses SSL/TLS encryption for security reasons and to protect the transfer of confidential content, such as enquiries that you send to us as the site operator. You can recognise an encrypted connection in your browser's address line when it changes from "http://" to "https://" and by the lock icon appearing next to the URL.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Server log files

The provider of this website automatically collects and stores information in what are known as server log files, which your browser automatically transfers to us. This includes:

  •     Browser type and version
  •     Operating system used
  •     Referrer URL
  •     Host name of the accessing computer
  •     Date and time of the server request
  •     IP address
  •     Name of the page/file retrieved
  •     Data volume transferred

This data cannot be used to identify specific persons. This data will not be combined with data from other sources. We reserve the right to check this data retrospectively if we become aware of specific indications of unlawful use.

Third party services
This website uses Google Maps to embed maps, Google Invisible reCAPTCHA to protect against bots and spam, and YouTube to embed videos.
These services provided by the American company Google LLC include cookies, as a result of which data will be transferred to Google's servers in the USA. We assume that the use of our website does not, in and of itself, result in tracking of your personal data.
Google has committed to ensuring adequate data protection in accordance with the US-European and US-Swiss Privacy Shields.
For more information, please see Google's privacy policy.

Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you have provided there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up enquiries. We do not pass on this data without your consent.

Newsletter
If you would like to receive the newsletter offered on this website, we require your name and an email address as well as information that allows us to verify that you are the owner of the email address provided, and that you agree to receive the newsletter. No further data will be collected. We use this data exclusively for sending the requested information and do not pass it on to uninvolved third parties.
You can revoke your consent to the storage of this data and the email address, as well as its use for sending the newsletter, at any time, for example via the "unsubscribe" link in the newsletter.

FGZ registration form
After receiving a personal PIN code, you can register for admission to the FGZ using an application form on a password-protected page on our website. The future pupil's data and that of the parents and guardians is collected. By using the PIN code and logging in via our website, you also agree to the privacy policy on behalf of your child. The personal data from the registration form will be stored by us. This data will be automatically deleted if the entrance examination is not passed or if your child does not enter the school for any other reason.

Alumni FGZ entry registration form
If you register as a member of Alumni FGZ via this website, personal details (e.g. gender, title, name, address, contact details, year of birth, leaving year, etc.) will be required. This data will be processed and stored by us and the Alumni-FGZ Association for the purpose of your registration.
When registering, all data is collected that is also collected for non-registered visitors to our website. In addition, we collect data that is generated during user interaction with our system. This saves contact details and images that you enter or upload in the system. Messages you send to other members, comments you make on the platform, groups you join, your tags and your participation in events are also stored. To regularly improve the relevance of mailings, we record whether you have opened and clicked on email newsletters. We reserve the right to contact you on our behalf or on behalf of the Alumni Association for the purpose of alumni surveys.
We collect all of the above data to fulfil our contractual obligations to you as a member of the Alumni Association and to pursue the purposes of the Association. To fulfil all obligations, your name, a postal address, an email address and your year of leaving year are required as a minimum. Without the provision of this data, membership of the Alumni Association is not possible. All other data is voluntary and enables the Alumni Association and other members to contact you more easily. You can view the data stored about you in the settings area of your profile. This allows you to obtain information about the stored data. You also have the option of having your data deleted in the settings area. Based on the purpose of the Alumni Association, your contact details will be made available to other members of the Association. All personal data will be stored during your membership of the Alumni Association and deleted after you leave the Association. Exceptions are your name and year of leaving, which are stored indefinitely and are visible to Alumni FGZ members.
From time to time, the Alumni Association will contact you via email to keep you up to date about current developments in and around the Association. You have the option to object to the receipt of such newsletters, for example via the "unsubscribe" link in the newsletter or email. Should it be necessary for the fulfilment of the Association's duties (e.g. to convene a general meeting), emails will be sent to you even if you have objected to receiving newsletters in general.

Right to information, deletion and blocking
You have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing, as well as the right to correct, block or delete this data. You can contact us for this at any time at the address given in the legal notice and for further questions regarding personal data.

Google Maps
This website uses Google Maps. This allows us to show you interactive maps directly on the website and enables you to use the map function conveniently. When you visit this website, Google is notified that you have accessed the corresponding sub-page of our website. This takes place regardless of whether Google provides a user account through which you are logged in, or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account. If you do not wish to be associated with your Google profile, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or requirements-oriented design of its website. This type of evaluation is carried out (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right. For more information on the purpose and scope of data collection and processing by Google, as well as further information on your rights in this regard and settings options for protecting your privacy, please visit: www.google.de/intl/de/policies/privacy.

Google Ads
This website uses Google Conversion Tracking. If you have accessed our website via an ad placed by Google, Google Adwords will set a cookie on your computer. The Conversion Tracking cookie is set when a user clicks on an ad placed by Google. These cookies expire after 30 days and are not used for personal identification. If the user visits certain pages of our website when the cookie has not yet expired, we and Google can detect that the user clicked on the ad and was directed to this website. Each Google AdWords customer receives a different cookie. Thus, cookies cannot be tracked using the website of Adwords customers. The information obtained using conversion cookies is used to create conversion statistics for Adwords customers who have opted into conversion tracking. Customers are told the total number of users who clicked on their ad and were redirected to a conversion tracking tag page. However, advertisers do not obtain any information which can be used to identify users personally.
If you do not wish to participate in tracking, you can refuse to allow the required cookie to be set – for example using browser settings that deactivate all automatic cookie setting or by setting your browser to block cookies from the "googleleadservices.com" domain.
Please note that if you do not wish measurement data to be recorded, you must not delete opt-out cookies. If you have deleted all your cookies in the browser, you must reset the respective opt-out cookie.

Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Ireland Limited. If the data controller for this website is outside the European Economic Area or Switzerland, Google Analytics data processing is carried out by Google LLC. Google LLC and Google Ireland Limited are hereinafter referred to as “Google".
The statistics obtained enable us to improve our services and make them more relevant to you as a user. This website also uses Google Analytics to analyse visitor flows across all devices via a user ID. If you have a Google user account, you can deactivate the cross-device analysis of your usage by changing your settings under My Data > Personal Data.
The legal basis for the use of Google Analytics is Art. 6 para. 1 clause 1 lit. f GDPR. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. We wish to point out that this website has added a code to Google Analytics to ensure anonymous collection of  IP addresses. This means that IP addresses are processed in abbreviated form, meaning they cannot be linked to a specific person. Insofar as the data collected about you has a personal reference, the reference will be blocked immediately and the personal data deleted as soon as possible.

Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. For the exceptional cases in which personal data is transferred to the USA, Google has agreed to comply with the EU-US Privacy Shield, www.privacyshield.gov/EU-US-Framework.


Google Analytics uses cookies. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full set of features of this website. You can also prevent the transmission of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: Deactivate Google Analytics.
In addition, you can also prevent the use of Google Analytics by clicking on this link: Deactivate Google Analytics. This saves what is known as an opt-out cookie on your data carrier, which prevents the processing of personal data by Google Analytics. Please note that if you delete all cookies on your device, these opt-out cookies will also be deleted, i.e. you will have to reset the opt-out cookies if you want to continue to prevent this form of data collection. The opt-out cookies are set per browser and computer/device and must therefore be activated separately for each browser, computer or other device.

Google Tag Manager

Google Tag Manager is a solution with which we can manage what are known as website tags via an interface, thereby integrating, for example, Google Analytics and other Google marketing services into our online services. The Tag Manager itself, which implements the tags, does not process any personal user data. With regard to the processing of personal user data, we refer to the following information on Google services. Usage guidelines: www.google.com/intl/de/tagmanager/use-policy.html.

Google Web Fonts
This website uses what are known as web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. If your browser does not support web fonts, a standard font is used by your computer.

Further information on Google Web Fonts can be found at developers.google.com/fonts/faq and in Google's privacy policy.

Newsletter – Mailing service provider Eyepin
The newsletter is sent using the EU-based mailing service provider Eyepin. You can view the privacy policy of the mailing service provider here. Eyepin guarantees to comply with applicable European data protection laws.
The mailing service provider is used on the basis of our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR and a data processing agreement in accordance with Art. 28 para. 3 clause 1 GDPR.
The mailing service provider may use recipients' data in an anonymous form, i.e. without assigning it to a user, to optimise or improve its own services, for example for the technical optimisation of its service and presentation of the newsletter, or for statistical purposes. However, the mailing service provider does not use the data of our newsletter recipients to either contact them itself or to pass the data on to third parties.

YouTube
YouTube functions are integrated on this website. YouTube is owned by Google Ireland Limited, a company incorporated and operated under Irish law with its registered office at Gordon House, Barrow Street, Dublin 4, Ireland, which operates its services in the European Economic Area and in Switzerland.

Your legal agreement with YouTube consists of the terms and conditions found at the following link: www.youtube.com/static. These terms form a legally binding agreement between you and YouTube regarding the use of the services. Google's privacy policy explains how YouTube handles your personal data and protects your data when you use the service.

Vimeo
Plugins of the video portal Vimeo of Vimeo, LLC, 555 West 18th Street, New York, New York 10011, USA are integrated on this website. Each time you visit a site that offers one or more Vimeo video clips, a direct connection is established between your browser and a Vimeo server in the USA. Information about your visit and your IP address is stored there. By interacting with the Vimeo plugins (e.g. clicking the start button), this information is also transferred to Vimeo and stored there. The Vimeo privacy policy contains more detailed information on the collection and use of your data in relation to use of the service.
If you have a Vimeo user account and do not want Vimeo to collect data about you via this website and link it to your membership data stored with Vimeo, you must log out of Vimeo before visiting this website.

Vimeo also calls up the tracker Google Analytics via an iFrame in which the video is accessed. This is Vimeo's own tracking system to which we have no access. You can stop tracking by Google Analytics by using the opt-out tools that Google offers for some internet browsers. In addition, you can prevent your website usage data (including your IP address) from being recorded by Google Analytics or from being sent to Google, or prevent Google from processing this data by downloading and installing the browser plug-in available in the following link tools.google.com/dlpage/gaoptout

Changes
We may modify this privacy policy at any time without notice. The current version published on our website always applies. If the privacy policy is part of an agreement with you, we will notify you of the change in the event of an update by email or other appropriate means.

Questions regarding data protection
If you have any questions regarding data protection, please write us an email or contact us by telephone or post.

Freies Gymnasium Zürich, Zurich, 22 June 2021 – Source: SwissAnwalt